Privacy Policy

Effective date: October 16, 2026

SAM Industries builds software tools for its own team. Only SAM Industries employees and authorized team members use these tools, and we do not offer them to the public. This policy explains what information our tools collect, how we use it, and how we protect it. It covers our tools at saminds.org and its subdomains.

What we collect

• Account details. When you sign in with Google, we receive your name, email address and profile picture.
• Google data you choose to connect. Some of our tools ask for access to your Gmail, Google Calendar, Google Drive or Google Contacts. We request only the access a feature needs, and Google shows you each permission before you agree.
• Content you create. This includes the notes, drafts, tasks and settings you save in our tools.
• Technical logs. Our servers record IP addresses, browser types and times of access. We use these logs to keep our tools secure and to fix problems.

How we use Google user data

We use data from Google only to run the features you use. For example, a tool can show, search, draft and send your email, read and add calendar events, open and organize your files, or look up a contact.

We do not sell Google user data. We do not use it for advertising. We do not use it to train general artificial intelligence or machine learning models.

People at SAM Industries do not read your Google data unless you ask us to, we need to investigate a security problem, or the law requires it.

SAM Industries’ use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

How we share information

We share information only with the service providers that help us run our tools:

• Amazon Web Services hosts our servers in the United States.
• AI providers, such as OpenAI and Anthropic, process the content that features need to draft or summarize text. They process it on our behalf, and their terms for business customers do not allow them to train their models on it.

We also share information when the law requires it. We never sell information.

How we store and protect information

We store information on servers in the United States. Every connection to our tools is encrypted with HTTPS. Only authorized people can reach our servers, and they use that access only to run and support our tools. We keep Google access tokens on our servers and use them only to reach the services you connected.

How long we keep information

We keep information while you use our tools. When you leave SAM Industries or ask us to delete your data, we delete it within 30 days, unless the law requires us to keep it longer.

Your choices

You can remove our access to your Google account at any time on your Google Account permissions page. You can also ask us for a copy of your data, or ask us to delete it.

Children

Our tools are for employees and team members only. They are not meant for anyone under 18.

Changes to this policy

When we change this policy, we update the effective date at the top of this page. If a change is significant, we tell our team before it takes effect.

Contact

Please send questions about this policy to your SAM Industries administrator.